Telegenisys

If you are sitting there and looking at many shelves stuffed with the pages of your enterprise, don’t just jump to scan and shred it all. You currently must have some sort of process to search though these papers, read the information printed on them and make notes or change pages. Something must be working already or you wouldn’t be able to afford the lights to read these pages under.

But you very likely have computers of some sort at your establishment and most likely have some desire to at least track these shelves of pages with the computers and perhaps do away with the shelves and have a more effective business process that is purely electronic. But the important part isn’t where the information is stored but rather how to decrease the costs and effort involved in dealing with your information. Don’t sit there looking at a directory listing of meaningless file names of blotchy gray scans of previously color coded information and then try to figure out what your business is going to do tomorrow. Take a moment to look over the cliff before you jump.

The steps for an effective transition from a paper process to an electronic process are:

1. Decide who needs to have access to your data on a timely basis. (If the answer is nobody then put the pages in carefully labeled boxes and store them away until your legal requirements for holding this data expire.)
2. Decide on how the information will be presented to these users. Will directory folders sorted by date and topic do? Will you need some sort of search utility? Or perhaps you need an intranet or perhaps even an Internet accessible webpage that is database driven with real time updates.
3. Do you need the page images, the page text or both? Will a crude machine Optical Character Recognition give enough of an approximation or will humans need to check every word of the text? Do you really need a web application that has the full text of each page or perhaps just a summary with a link to the stored PDF file.
4. What level of security do the documents need on the way to the scanner? Registered mail? Armed courier? Have the scanners come to your office and never take a single byte of it out the door? And will you be needing the documents back, or shall the scanning service shred these for you?
5. What level of quality do the scans need to be at? Are these old faxes or laser printouts? If so 300 dpi could be the most you could get out of them anyway. Are these photographs or medical images? If so how many color or grayscale levels do they really have?
6. What is the physical form of the documents? Are they loose pages or 3-ring binders? Books? Fragile photographs? Can they be fed through a hopper or will each page need careful hand placement on the flatbed scanner?

Once you have a handle on your basic requirements, shoot us an email at sales@telegenisys.com or see our site at http://www.telegenisys.com/ and we’ll get you a quote for a service that matches to your needs.

There is certainly no denying the benefits of data entry services outsourcing, but when we look at the overall success rate, it’s a bit surprising to notice that it’s just around 70%. Upon closer inspection, another noteworthy aspect is revealed in that most of the successful data entry services outsourcing projects were powered by performance based contracts whereas most of the failed projects were fixed service rate contracts. So why do performance based data entry services outsourcing contracts fare better? Well, here are some valid reasons that might help explain the high success rate of performance based data entry services outsourcing contracts.

Performance based data entry services outsourcing contracts inspire and motivate :

The success of data entry services outsourcing projects depends a lot on the efforts put in by data entry operators. In performance based contracts, data entry operators know that they can receive a better pay package if they give it their 100%. This keeps them inspired and motivated, something that is necessary for carrying out data entry tasks in the most efficient and accurate manner.

Performance based data entry services outsourcing contracts reduce risks:

In performance based data entry services outsourcing contracts, business risks are reduced significantly. In these contracts, a specified minimum, in terms of both quality and quantity, is predefined and data entry services outsourcing providers are required to achieve that minimum to be able to receive their dues. This is something that quells complacency and helps in getting the desired response from data entry service outsourcing providers.

Last but not least, performance based data entry services outsourcing contracts are also known for their inherent ability to reduce monotony and boredom, factors that can adversely affect productivity. Performance based contracts propagate healthy competition amongst peer groups, something that is considered a natural panacea for monotony and boredom. It helps get the best from all of the involved stakeholders, thereby ensuring success of the ongoing data entry services outsourcing project.

Data entry process outsourcing has always been targeted by self-righteous groups, most of whom claim that it is adversely affecting job availability and the local economy. There are also accusations that data entry process outsourcing encourages the sweat-shop phenomenon wherein workers from developing and third-world countries are forced to work long-hours on measly wages and with little social security support.

So how does the data entry process outsourcing industry cope up with these constant diatribes and accusations?

Well, the industry follows a simple strategy, i.e. never give vent to false accusations and instead just keep focusing on keeping up the good work. This strategy has worked wonders for the industry, as is evident by its double-digit growth and overall success story. Without ruffling too many feathers, the data entry process outsourcing industry has emerged as the fastest growing outsourcing segment, apparently because it provides wide-ranging benefits to businesses worldwide. Some of the prominent benefits are explained below.
Cost savings, improved efficiency and increased accuracy

These 3 benefits support the basic framework of data entry process outsourcing and provide the right reasons to businesses for choosing data entry process outsourcing even when there might be constant accusations of using unethical business practices. Achieving desired improvements in cost savings, efficiency and accuracy, is never a problem for data entry process outsourcing firms because they hire only the best available human skills and talents. No wonder then that self-righteous groups are constantly being forced to redefine their claims and accusations in a desperate attempt to malign the data entry process outsourcing industry.

Improved security through increased automation

Data entry process outsourcing firms have stepped-up their reliance on automated data entry tools and systems, something that has made it easier for them to ensure the security of confidential data and information. The use of encryption technology and reduced human involvement is helping data entry process outsourcing firms to maintain highly-secure, failsafe systems, a prerequisite for ensuring the success of data entry process outsourcing projects.
So, if you are a business owner looking for data entry outsourcing services, you can go ahead and hire data entry services without any worries. Unless, of course you are seriously planning to join some glamorized self-righteous group and run for its presidency.

The fall of financial giants such as Lehman Brothers, Merrill Lynch and others has left a huge vacuum in financial markets worldwide. However, there’s also a good side to these events in that they have created huge potential that is waiting to be harnessed by other businesses. The likely contenders are SMEs, apparently because their finances are relatively better than their larger counterparts, most of whom have registered significant financial losses recently.

SMEs, especially those that can see opportunity in adversity, now have the biggest chance of making it to the top. It certainly won’t be easy, but if SMEs choose the right strategies, the ride can certainly be made a lot less bumpy. To maintain and achieve required competencies, what SMEs can do is that they can hire outsourcing services, especially those related to backend operations such as data entry services outsourcing.

Data entry services outsourcing will certainly help because it is a proven technique for reducing costs and improving efficiency and accuracy. Since SMEs will no longer be required to manage backend operations such as data entry after hiring a data entry services outsourcing firm, they will get more time to focus on their core business processes. This way, they will be able to design better products and services and market them as well, prerequisites for making it to the top.

However, since not all data entry services outsourcing firms can deliver promised results, it is recommended that businesses choose the right data entry services outsourcing firm. Only when the right data entry services outsourcing firm, one that offers the best combination of cost savings, quality and efficiency, is hired, will it become possible for SMEs to make progress in their efforts to become market leaders.