Importance of sorting medical records chronologically

Importance of sorting medical records chronologically

October 14, 2020

Medical chronology is an organized, succinct record of medical facts. It is a record of medical events in the order of their occurrence. This involves reading through hundreds of pages of medical records and arranging them in an accurate chronological manner from earliest month, date and year and to newest. This presents relevant details of medical events on a timeline. Typically medical chronologies list categories of service, the healthcare provider, date of visit and outcome of the medical event. It gives medical professional/legal experts an efficient, unbiased summary of what happened during a patient’s care over a specific period of time. Provided in a user-friendly format, chronology is arranged so it can be reviewed quickly. An arrangement of medical records in a chronological order assists in easy visualization of treatment time frame. The organization of medical records summary helps to decrease review time by 25% to 40%.

Sorting of medical records by rearranging pages chronologically has several problems which can be solved by indexing the medical records. Indexes allow presentation of information chronologically by event but also by event groupings like event types (isolating surgeries, diseases specific events etc.). Such indexing retains the integrity of records for legal sourcing to ensure that original records can be referred to and sourced correctly. While telegenisys can provide destructive sorting as well most of our clients prefer sorted indexes which allow data to be referenced without destruction of sequence and source.

Chronological indexing is an important function since it involves organizing and storing information of patient’s/insured’s health information together in one place for easy retrieval later to medicolegal professionals. This helps medical professionals to access all the information that they need quickly and easily to determine treatment options as well as to be compliant with patient data storage and healthcare document management requirements.

Categorizing records according to document type, provider, facility, and location helps tremendously. It makes the medical records easy to scan and review. They can concentrate their efforts on other areas of the case that need attention. Chronologies are easy to read, update, and use. They explain a patient’s medical history starting from one date and ending at another. All legal professionals know how important these documents are when presenting a medical malpractice or wrongful death lawsuit.

Medical events can happen on many pages in medical records but if they are of the same date, chronological indexing can help them in modifying the records by sorting them for a particular disease. Each and every organized file and summary comes with an annotated Medical Index. This may include the categories, sequencing, abbreviations and all information presented. Hyperlinks embedded into the medical index, narrative summary or spreadsheet provides instant navigation of the file. All extracted data entries may be hyperlinked to the source medical documentation. Telegenisys chronologies are fully customizable to meet client’s specifications.

Indexing medical records chronologically helps our clients to spend less time sorting through the documents and more time on what actually happened. Medical summarizer highlights areas of concern or focus, to assure all information is included in the reports in chronological order. If, at any time, a chronology needs to be updated, a medical summarizer simply adds the new information by building on the work already completed.

An experienced medical record management and chronology company is a legal professional’s best friend. In medical litigation, aspects such as date, time and care provided are very important because these have a bearing on the course of the case. Our review professionals evaluate, analyze, list and summarize all medical records into chronological format; and prepare a detailed timeline of all medical encounters. Medical chronologies are used during discovery, in depositions, preparing witnesses for testimony even during a trial.

With a reliable medical summarization of all medical encounters, attorneys can analyze the case correctly and identify areas that will prove vulnerable to the opposite party. Each chronology is a useful information chart that would act as a powerful tool for attorneys preparing for trial. It would help them decide whether there are enough evidence that are acceptable in the courtroom, and have a clear understanding as regards causation, injury, severity of damage and whether the claimed damage is related to the causation.

At Telegenisys, medical chronology software VMR (Visualize Medical Records) creates many chronological indexes by event dates, event types, providers and provider types, diseases to reveal progression, prescription drug chronology, custom terms associated with events which includes page number and hyperlinked referenced information. It provides detailed medical chronology. VMR saves time for medical professionals for easy visualization of data for chronology.

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